Notion vs Zoom

Notion says disclosure of browsing/device data to ad partners may count as a sale or sharing under privacy laws. For some users, that means their data can be used for targeted advertising unless they actively opt out.

The policy describes extensive automatic collection, including IP address, device identifiers, browsing activity, location, cookies, analytics, and cross-device tracking. That means Notion can build a fairly detailed usage profile.

If you use a workspace tied to an employer or organization, Notion may share profile details and workspace content with that organization. Users in workplace accounts should assume administrators may see a lot.

Depending on where you live, you may be able to access, correct, delete, restrict, object to processing, and even transfer your data. That gives users real control, though requests can be denied in some cases.

The policy says some users can receive their electronic information in a transferable form, and residents in some places can appeal a denied privacy request. Those are useful enforcement rights if you run into a problem.

Notion keeps data for as long as you use the service and afterward as needed for disputes, audits, legal obligations, and enforcement. That is common, but it means deletion is not immediate or absolute.

Notion may disclose information to service providers, affiliates, business partners, advertising partners, legal authorities, and during mergers or asset transfers. Users should expect substantial third-party access in ordinary operations.

Notion lets users opt out of certain targeted advertising and sale/sharing via settings or a footer link. That helps reduce ad profiling, though it does not stop all advertising or all data collection.

Notion says it does not respond to Do Not Track signals, but it does honor legally recognized browser opt-out signals like Global Privacy Control. That is better than ignoring browser-based privacy preferences entirely.

Notion says it may revise the Privacy Policy in its sole discretion and continued use counts as acceptance after the change takes effect. That gives the company significant power to update terms without individual consent.

The provided Terms of Service summary does not include the actual substantive contract terms, so key issues like arbitration, liability limits, refunds, or termination cannot be assessed from this excerpt. Users should review the full terms before signing up.

Most disputes must be resolved through binding arbitration instead of court, and the terms also include a class-action waiver. That can significantly limit your ability to sue or proceed collectively, though there is an opt-out window.

Subscription terms renew automatically unless notice is given within the required window. If you miss the deadline, the service can continue into another term and you may need to act quickly to stop charges.

Payments are generally final, non-cancelable, and non-refundable for the term. This makes it hard to recover money if you stop using the service mid-term.

Zoom can immediately suspend or terminate service for any violation of the agreement or referenced policies, and can also terminate for any reason on 30 business days’ notice. That gives Zoom substantial unilateral control over account access.

You give Zoom a perpetual, worldwide, sublicensable and transferable license to Customer Content for permitted uses. While tied to service operation and legal needs, the license language is broad and long-lasting.

Zoom says it owns all rights to service-generated data such as telemetry, usage, and diagnostics. Users should expect Zoom to retain control over these usage-derived records even after account changes.

Zoom states it does not use audio, video, chat, screen sharing, attachments, or similar communications content to train its AI models. That is a meaningful limit on secondary use of meeting content.

After termination, Zoom gives 30 days to retrieve customer content before deletion under its deletion protocols. This provides a practical off-ramp for exporting files and records.

The privacy policy says users in certain regions can access, correct, delete, object to processing, and in some cases port their data. Those rights are valuable for users who want control over their personal information.

Zoom says it may use third-party cookies and analytics for targeted advertising, with opt-out controls. This means some website activity may be used for ad targeting unless you manage those settings.

The privacy policy explains that account owners, hosts, participants, and integrated apps may be able to see, record, save, or share content depending on settings. This is important because privacy on Zoom often depends on who controls the account and the meeting features enabled.

Zoom says it retains personal data only as long as necessary for the stated purposes or as required by law, using relationship and legal-obligation criteria. That is a fairly standard retention approach, though it still allows longer storage where legally justified.